LETTER OF INVITATION
Apr 03rd 2025
Our ref.: RFP/PROC/IT Department/2025/00017
Subject: Invitation to tender for Microsoft Enterprise Agreement
Dear Madam/Sir,
- [COMESA] is inviting [name of firm] to submit technical and financial proposals for the following services [insert the name of the services] to be procured under the Contract [insert the name and the reference number of the tender]. In case of a Joint Venture (JV), a full name of the JV and the names of each member as in the submitted Expression of Interest shall be used.
- This Request for Proposals (RFP) has been addressed to the following shortlisted Consultants: [Insert the list of shortlisted Consultants].
- The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Proposals.
- The maximum budget for this Contract is US $ [insert the amount]. Proposals exceeding this budget will not be accepted.
- Your proposal must be presented as per Standard Proposal Forms attached as Annex 2 to this Request for Consultancy Services in English language and be accompanied by copies of all the indicated supporting documents.
- Your proposal should be submitted through the E-Procurement portal [link]
- The deadline for submission of your proposal, to the addressed indicated in Paragraph 4 is: [insert the tender closing date and time].
- It is not permissible to transfer this invitation to any other firm.
- PRICES: The financial proposal shall be inclusive of all expenses deemed necessary by the Contractor for the performance of the Contract.
- EVALUATION AND AWARD OF CONTRACT: Proposals determined to be administrative and technical compliant will be evaluated by comparison of their prices.
- VALIDITY OF THE PROPOSAL: Your proposal should be valid for a period of [120] days from the date for deadline for submission.
